Wholesale inquiry form for trade buyers

Updated 2026-10-30

Wholesale requests arrive sideways: a DM from a boutique, an email with no website, a call you cannot return. I would rather have every buyer answer the same few questions before I send a catalog.

How it works

  1. Who is asking: business, contact, email and a shop link, so you can see the business is real.
  2. What they sell: where they will sell your products, how long they have traded and which items interest them.
  3. How they would buy: the size of a first order, how often they would reorder, and whether they can show a resale certificate when asked.

The form opens no account and takes no payment. It asks for no certificate number either.

What a buyer's AI would ask

"What is your shop's web address?" Then "Where will you sell our products?" Then "How often would you reorder?" It shows the answers and sends only after a yes. Read more about agent-fillable forms.

Good to know

Sort the CSV by first order size, then open the shop links of the top rows. If you want a tighter dealer network, a reseller application asks for more. Creators who want gifted products fit a UGC creator application better. More ideas are in forms for Ecommerce and Shopify stores.

Questions

How do I qualify a buyer?

Open the shop link first, then read what they plan to sell and how often they would reorder. A real shop with a clear plan gets a reply first.

Should I ask for a tax number?

No. The form only asks whether they can show a resale certificate. Collect numbers later through your own secure process, once you decide to trade.

Can I use it as a wholesale account application?

Yes, as the first step. Use the answers to decide, then set up the account in your shop tool and ask for anything else in your reply.

Try the form

Live demo · nothing is saved

Wholesale inquiries

Thank you for your interest in stocking our products. Tell us about your business and we will reply to every serious inquiry.

Where will you sell our products? (required)
How long have you been trading?
How big would your first order be?
How often would you reorder?
I can show a resale certificate if asked
Please send me your catalog
Use this templateAll templates

Or paste the JSON

Give this to your AI. It needs the AI Form API MCP server or an API key. It makes the form and sends you the link.

text
Create this form with the AI Form API create_form tool (or POST https://aiformapi.com/v1/forms with my API key). Then reply with the public_url.

{
  "title": "Wholesale inquiries",
  "description": "Thank you for your interest in stocking our products. Tell us about your business and we will reply to every serious inquiry.",
  "fields": [
    {
      "id": "buyer_business",
      "label": "Business name",
      "type": "short_text",
      "required": true,
      "max_length": 200
    },
    {
      "id": "buyer_contact",
      "label": "Contact name",
      "type": "short_text",
      "required": true,
      "max_length": 150
    },
    {
      "id": "buyer_email",
      "label": "Business email",
      "type": "email",
      "required": true
    },
    {
      "id": "buyer_phone",
      "label": "Business phone",
      "type": "phone"
    },
    {
      "id": "store_link",
      "label": "Website or shop link",
      "type": "url"
    },
    {
      "id": "sales_channels",
      "label": "Where will you sell our products?",
      "type": "multi_choice",
      "required": true,
      "options": [
        "A physical shop",
        "An online shop",
        "Markets and pop-ups",
        "A marketplace",
        "Corporate gifts",
        "A salon, café or other venue"
      ],
      "min": 1
    },
    {
      "id": "trading_history",
      "label": "How long have you been trading?",
      "type": "single_choice",
      "options": [
        "Not open yet",
        "Under a year",
        "1 to 3 years",
        "More than 3 years"
      ]
    },
    {
      "id": "products_interest",
      "label": "Which products are you interested in?",
      "type": "long_text",
      "required": true,
      "max_length": 1000
    },
    {
      "id": "first_order_scale",
      "label": "How big would your first order be?",
      "type": "single_choice",
      "options": [
        "A small test order",
        "A standard opening order",
        "A large order",
        "I would like advice"
      ]
    },
    {
      "id": "reorder_rhythm",
      "label": "How often would you reorder?",
      "type": "single_choice",
      "options": [
        "Monthly",
        "Every quarter",
        "Seasonally",
        "Not sure yet"
      ]
    },
    {
      "id": "ship_to_country",
      "label": "Which country would we ship to?",
      "type": "short_text",
      "max_length": 100
    },
    {
      "id": "resale_certificate",
      "label": "I can show a resale certificate if asked",
      "type": "checkbox"
    },
    {
      "id": "wants_catalog",
      "label": "Please send me your catalog",
      "type": "checkbox"
    }
  ]
}

Or call the API

bash
curl -X POST https://aiformapi.com/v1/forms \
  -H "Authorization: Bearer $AIFORMAPI_KEY" \
  -H "Content-Type: application/json" \
  -d '{"title":"Wholesale inquiries","description":"Thank you for your interest in stocking our products. Tell us about your business and we will reply to every serious inquiry.","fields":[{"id":"buyer_business","label":"Business name","type":"short_text","required":true,"max_length":200},{"id":"buyer_contact","label":"Contact name","type":"short_text","required":true,"max_length":150},{"id":"buyer_email","label":"Business email","type":"email","required":true},{"id":"buyer_phone","label":"Business phone","type":"phone"},{"id":"store_link","label":"Website or shop link","type":"url"},{"id":"sales_channels","label":"Where will you sell our products?","type":"multi_choice","required":true,"options":["A physical shop","An online shop","Markets and pop-ups","A marketplace","Corporate gifts","A salon, café or other venue"],"min":1},{"id":"trading_history","label":"How long have you been trading?","type":"single_choice","options":["Not open yet","Under a year","1 to 3 years","More than 3 years"]},{"id":"products_interest","label":"Which products are you interested in?","type":"long_text","required":true,"max_length":1000},{"id":"first_order_scale","label":"How big would your first order be?","type":"single_choice","options":["A small test order","A standard opening order","A large order","I would like advice"]},{"id":"reorder_rhythm","label":"How often would you reorder?","type":"single_choice","options":["Monthly","Every quarter","Seasonally","Not sure yet"]},{"id":"ship_to_country","label":"Which country would we ship to?","type":"short_text","max_length":100},{"id":"resale_certificate","label":"I can show a resale certificate if asked","type":"checkbox"},{"id":"wants_catalog","label":"Please send me your catalog","type":"checkbox"}]}'

JSON definition

json
{
  "title": "Wholesale inquiries",
  "description": "Thank you for your interest in stocking our products. Tell us about your business and we will reply to every serious inquiry.",
  "fields": [
    {
      "id": "buyer_business",
      "label": "Business name",
      "type": "short_text",
      "required": true,
      "max_length": 200
    },
    {
      "id": "buyer_contact",
      "label": "Contact name",
      "type": "short_text",
      "required": true,
      "max_length": 150
    },
    {
      "id": "buyer_email",
      "label": "Business email",
      "type": "email",
      "required": true
    },
    {
      "id": "buyer_phone",
      "label": "Business phone",
      "type": "phone"
    },
    {
      "id": "store_link",
      "label": "Website or shop link",
      "type": "url"
    },
    {
      "id": "sales_channels",
      "label": "Where will you sell our products?",
      "type": "multi_choice",
      "required": true,
      "options": [
        "A physical shop",
        "An online shop",
        "Markets and pop-ups",
        "A marketplace",
        "Corporate gifts",
        "A salon, café or other venue"
      ],
      "min": 1
    },
    {
      "id": "trading_history",
      "label": "How long have you been trading?",
      "type": "single_choice",
      "options": [
        "Not open yet",
        "Under a year",
        "1 to 3 years",
        "More than 3 years"
      ]
    },
    {
      "id": "products_interest",
      "label": "Which products are you interested in?",
      "type": "long_text",
      "required": true,
      "max_length": 1000
    },
    {
      "id": "first_order_scale",
      "label": "How big would your first order be?",
      "type": "single_choice",
      "options": [
        "A small test order",
        "A standard opening order",
        "A large order",
        "I would like advice"
      ]
    },
    {
      "id": "reorder_rhythm",
      "label": "How often would you reorder?",
      "type": "single_choice",
      "options": [
        "Monthly",
        "Every quarter",
        "Seasonally",
        "Not sure yet"
      ]
    },
    {
      "id": "ship_to_country",
      "label": "Which country would we ship to?",
      "type": "short_text",
      "max_length": 100
    },
    {
      "id": "resale_certificate",
      "label": "I can show a resale certificate if asked",
      "type": "checkbox"
    },
    {
      "id": "wants_catalog",
      "label": "Please send me your catalog",
      "type": "checkbox"
    }
  ]
}