A scholarship form that gathers the whole application

Updated 2026-10-30

A scholarship opens, and the replies come as emails, attachments and half-finished links. I would rather give every applicant the same page. You get comparable answers, in one list, ready to score.

Who should use it

Schools, community foundations, clubs and nonprofits that award a prize or a grant and want a plain application.

What the questions are for

Name, email, phone: so you can reach winners and ask follow-ups.
School, level and field: to check eligibility fast.
Grades, activities and volunteer hours: the record, in their words.
Essay: the part your readers will weigh most.
Circumstances note: applicants can add context. The form asks for no income figures.
Teacher reference and portfolio link: names and links, with no uploads.
Declaration and typed name: a confirmation, not a formal signature.

What an applicant's AI would ask

"Which school do you attend?" Then "What do you plan to study?" Then "What goal would this scholarship help you reach?" It shows all answers and sends only after a yes. See agent-fillable forms.

Before you open applications

This is a form, not legal advice. Have a professional check eligibility wording and any rules with legal weight. ID numbers and income documents are left out on purpose, so do screening elsewhere. Browse forms for schools and forms for nonprofits. A volunteer application form and an internship application form follow a similar pattern.

Questions

Can students attach transcripts?

No. The form cannot take file uploads. It asks for a grade summary in text and a link to a portfolio or document, which you can open from the CSV.

How do I review essays fairly?

Download the CSV and copy the essay column into a scoring sheet. Hide names for the first read if you can. Keep one scoring rubric for every reader.

Can I close applications on a date?

Yes. Set close_at to your deadline. Add a short confirmation_message so applicants know their answers arrived and when you will decide.

Try the form

Live demo · nothing is saved

Apply for the scholarship

Tell us who you are, what you have done and what you hope to do next. Take your time with the essay. We read every one.

Use this template All templates

Or paste the JSON

Give this to your AI. It needs the AI Form API MCP server or an API key. It makes the form and sends you the link.

text

Create this form with the AI Form API create_form tool (or POST https://aiformapi.com/v1/forms with my API key). Then reply with the public_url.

{
  "title": "Apply for the scholarship",
  "description": "Tell us who you are, what you have done and what you hope to do next. Take your time with the essay. We read every one.",
  "fields": [
    {
      "id": "applicant_name",
      "label": "Your full name",
      "type": "short_text",
      "required": true,
      "max_length": 150
    },
    {
      "id": "applicant_email",
      "label": "Email",
      "type": "email",
      "required": true
    },
    {
      "id": "applicant_phone",
      "label": "Phone",
      "type": "phone"
    },
    {
      "id": "school_name",
      "label": "School, college or university",
      "type": "short_text",
      "required": true,
      "max_length": 200
    },
    {
      "id": "study_level",
      "label": "Your level of study",
      "type": "single_choice",
      "required": true,
      "options": [
        "Final year of high school",
        "Undergraduate",
        "Graduate",
        "Vocational course",
        "Adult learner"
      ]
    },
    {
      "id": "field_of_study",
      "label": "What do you study or plan to study?",
      "type": "short_text",
      "max_length": 200
    },
    {
      "id": "expected_finish",
      "label": "Expected graduation or completion date",
      "type": "date"
    },
    {
      "id": "grade_summary",
      "label": "Your grade average, as your school reports it",
      "type": "short_text",
      "max_length": 100
    },
    {
      "id": "activities_list",
      "label": "Activities, clubs, work and volunteering",
      "type": "long_text",
      "max_length": 2000
    },
    {
      "id": "volunteer_hours",
      "label": "Volunteer hours in the last year",
      "type": "number",
      "min": 0,
      "max": 3000
    },
    {
      "id": "scholarship_essay",
      "label": "Tell us about a goal of yours and how this scholarship would help",
      "type": "long_text",
      "required": true,
      "max_length": 4000
    },
    {
      "id": "circumstances_note",
      "label": "Anything about your circumstances you would like us to know",
      "type": "long_text",
      "max_length": 1500
    },
    {
      "id": "reference_name",
      "label": "Name of a teacher or mentor who can vouch for you",
      "type": "short_text",
      "max_length": 150
    },
    {
      "id": "reference_email",
      "label": "Their email",
      "type": "email"
    },
    {
      "id": "portfolio_link",
      "label": "Link to a portfolio, video or document",
      "type": "url"
    },
    {
      "id": "own_work_declaration",
      "label": "This is my own work and my answers are true",
      "type": "checkbox",
      "required": true
    },
    {
      "id": "typed_full_name",
      "label": "Type your full name to confirm",
      "type": "short_text",
      "required": true,
      "max_length": 150
    }
  ]
}

Or call the API

bash

curl -X POST https://aiformapi.com/v1/forms \
  -H "Authorization: Bearer $AIFORMAPI_KEY" \
  -H "Content-Type: application/json" \
  -d '{"title":"Apply for the scholarship","description":"Tell us who you are, what you have done and what you hope to do next. Take your time with the essay. We read every one.","fields":[{"id":"applicant_name","label":"Your full name","type":"short_text","required":true,"max_length":150},{"id":"applicant_email","label":"Email","type":"email","required":true},{"id":"applicant_phone","label":"Phone","type":"phone"},{"id":"school_name","label":"School, college or university","type":"short_text","required":true,"max_length":200},{"id":"study_level","label":"Your level of study","type":"single_choice","required":true,"options":["Final year of high school","Undergraduate","Graduate","Vocational course","Adult learner"]},{"id":"field_of_study","label":"What do you study or plan to study?","type":"short_text","max_length":200},{"id":"expected_finish","label":"Expected graduation or completion date","type":"date"},{"id":"grade_summary","label":"Your grade average, as your school reports it","type":"short_text","max_length":100},{"id":"activities_list","label":"Activities, clubs, work and volunteering","type":"long_text","max_length":2000},{"id":"volunteer_hours","label":"Volunteer hours in the last year","type":"number","min":0,"max":3000},{"id":"scholarship_essay","label":"Tell us about a goal of yours and how this scholarship would help","type":"long_text","required":true,"max_length":4000},{"id":"circumstances_note","label":"Anything about your circumstances you would like us to know","type":"long_text","max_length":1500},{"id":"reference_name","label":"Name of a teacher or mentor who can vouch for you","type":"short_text","max_length":150},{"id":"reference_email","label":"Their email","type":"email"},{"id":"portfolio_link","label":"Link to a portfolio, video or document","type":"url"},{"id":"own_work_declaration","label":"This is my own work and my answers are true","type":"checkbox","required":true},{"id":"typed_full_name","label":"Type your full name to confirm","type":"short_text","required":true,"max_length":150}]}'

JSON definition

json

{
  "title": "Apply for the scholarship",
  "description": "Tell us who you are, what you have done and what you hope to do next. Take your time with the essay. We read every one.",
  "fields": [
    {
      "id": "applicant_name",
      "label": "Your full name",
      "type": "short_text",
      "required": true,
      "max_length": 150
    },
    {
      "id": "applicant_email",
      "label": "Email",
      "type": "email",
      "required": true
    },
    {
      "id": "applicant_phone",
      "label": "Phone",
      "type": "phone"
    },
    {
      "id": "school_name",
      "label": "School, college or university",
      "type": "short_text",
      "required": true,
      "max_length": 200
    },
    {
      "id": "study_level",
      "label": "Your level of study",
      "type": "single_choice",
      "required": true,
      "options": [
        "Final year of high school",
        "Undergraduate",
        "Graduate",
        "Vocational course",
        "Adult learner"
      ]
    },
    {
      "id": "field_of_study",
      "label": "What do you study or plan to study?",
      "type": "short_text",
      "max_length": 200
    },
    {
      "id": "expected_finish",
      "label": "Expected graduation or completion date",
      "type": "date"
    },
    {
      "id": "grade_summary",
      "label": "Your grade average, as your school reports it",
      "type": "short_text",
      "max_length": 100
    },
    {
      "id": "activities_list",
      "label": "Activities, clubs, work and volunteering",
      "type": "long_text",
      "max_length": 2000
    },
    {
      "id": "volunteer_hours",
      "label": "Volunteer hours in the last year",
      "type": "number",
      "min": 0,
      "max": 3000
    },
    {
      "id": "scholarship_essay",
      "label": "Tell us about a goal of yours and how this scholarship would help",
      "type": "long_text",
      "required": true,
      "max_length": 4000
    },
    {
      "id": "circumstances_note",
      "label": "Anything about your circumstances you would like us to know",
      "type": "long_text",
      "max_length": 1500
    },
    {
      "id": "reference_name",
      "label": "Name of a teacher or mentor who can vouch for you",
      "type": "short_text",
      "max_length": 150
    },
    {
      "id": "reference_email",
      "label": "Their email",
      "type": "email"
    },
    {
      "id": "portfolio_link",
      "label": "Link to a portfolio, video or document",
      "type": "url"
    },
    {
      "id": "own_work_declaration",
      "label": "This is my own work and my answers are true",
      "type": "checkbox",
      "required": true
    },
    {
      "id": "typed_full_name",
      "label": "Type your full name to confirm",
      "type": "short_text",
      "required": true,
      "max_length": 150
    }
  ]
}