Property management form that gives you the facts before the first call

Updated 2026-10-30

A call from an owner starts with where is the building, how many units, and who looks after it now. Ten minutes later you still lack half the picture. I would rather have those facts before I pick up the phone.

How it works

  1. The owner gives contact details and the property address.
  2. They describe the property: its kind, the number of units, who lives there and the current rent.
  3. They say who manages it today and what help they want.
  4. They share their goal and a start date, then send.

What an owner's AI would ask

"What kind of property is it?" Then "How many units are there?" Then "Which services do you want help with?" It lists every answer and sends only after a yes. Read about agent-fillable forms.

Good to know

Use the form as a first filter. Sort by unit count and services to see what fits your company, and send a short no to the rest. The owner's goal is worth reading before anything else. Keep sensitive documents out. Ask for them in your own onboarding.

Find more in forms for landlords and property managers. Once you take on a property, a rental application form screens new tenants, and a tenant complaint form keeps a record of issues.

Questions

Can this work as a lead form for my company?

Yes. Each response is one owner lead with the property facts attached. Download the CSV, or use a signed webhook to push each lead into your own system.

How do I filter out properties I cannot manage?

Add a field for the area or postcode, then filter the CSV by it. Properties outside your service area can get a short no without a call.

Why leave out bank details and deeds?

An inquiry only needs property facts. Bank details and deeds belong in your signed onboarding, not in a public form link that anyone can open.

Try the form

Live demo ยท nothing is saved

Tell us about your property

Share the basics and we will come back to you with how we would look after it.

What kind of property is it? (required)
Who lives there now?

A rough figure in your own currency is fine.

Who manages it today?
What help do you want?
What matters most to you?
Use this templateAll templates

Or paste the JSON

Give this to your AI. It needs the AI Form API MCP server or an API key. It makes the form and sends you the link.

text
Create this form with the AI Form API create_form tool (or POST https://aiformapi.com/v1/forms with my API key). Then reply with the public_url.

{
  "title": "Tell us about your property",
  "description": "Share the basics and we will come back to you with how we would look after it.",
  "fields": [
    {
      "id": "owner_name",
      "label": "Your name",
      "type": "short_text",
      "required": true,
      "max_length": 120
    },
    {
      "id": "owner_email",
      "label": "Email",
      "type": "email",
      "required": true
    },
    {
      "id": "owner_phone",
      "label": "Phone",
      "type": "phone"
    },
    {
      "id": "property_address",
      "label": "Property address",
      "type": "short_text",
      "required": true,
      "max_length": 250
    },
    {
      "id": "property_kind",
      "label": "What kind of property is it?",
      "type": "single_choice",
      "required": true,
      "options": [
        "Single-family home",
        "Apartment or condo",
        "Duplex or small block",
        "Larger apartment building",
        "Commercial space",
        "Holiday let"
      ]
    },
    {
      "id": "unit_count",
      "label": "How many units are there?",
      "type": "number",
      "min": 1,
      "max": 500
    },
    {
      "id": "occupancy_now",
      "label": "Who lives there now?",
      "type": "single_choice",
      "options": [
        "Tenants",
        "It is empty",
        "I live there",
        "It is being renovated"
      ]
    },
    {
      "id": "current_monthly_rent",
      "label": "Current monthly rent for each unit, if let",
      "type": "number",
      "help": "A rough figure in your own currency is fine.",
      "min": 0
    },
    {
      "id": "managed_by_today",
      "label": "Who manages it today?",
      "type": "single_choice",
      "options": [
        "I do it myself",
        "Another company",
        "A family member",
        "Nobody yet"
      ]
    },
    {
      "id": "services_wanted",
      "label": "What help do you want?",
      "type": "multi_choice",
      "options": [
        "Finding tenants",
        "Rent collection",
        "Repairs and upkeep",
        "Regular inspections",
        "Reports for owners",
        "Lease renewals"
      ]
    },
    {
      "id": "owner_goal",
      "label": "What matters most to you?",
      "type": "single_choice",
      "options": [
        "Steady income",
        "Selling in a few years",
        "Less hassle",
        "Fixing a problem property"
      ]
    },
    {
      "id": "wanted_start",
      "label": "When would you like management to begin?",
      "type": "date"
    },
    {
      "id": "owner_notes",
      "label": "Anything else we should know",
      "type": "long_text",
      "max_length": 1500
    }
  ]
}

Or call the API

bash
curl -X POST https://aiformapi.com/v1/forms \
  -H "Authorization: Bearer $AIFORMAPI_KEY" \
  -H "Content-Type: application/json" \
  -d '{"title":"Tell us about your property","description":"Share the basics and we will come back to you with how we would look after it.","fields":[{"id":"owner_name","label":"Your name","type":"short_text","required":true,"max_length":120},{"id":"owner_email","label":"Email","type":"email","required":true},{"id":"owner_phone","label":"Phone","type":"phone"},{"id":"property_address","label":"Property address","type":"short_text","required":true,"max_length":250},{"id":"property_kind","label":"What kind of property is it?","type":"single_choice","required":true,"options":["Single-family home","Apartment or condo","Duplex or small block","Larger apartment building","Commercial space","Holiday let"]},{"id":"unit_count","label":"How many units are there?","type":"number","min":1,"max":500},{"id":"occupancy_now","label":"Who lives there now?","type":"single_choice","options":["Tenants","It is empty","I live there","It is being renovated"]},{"id":"current_monthly_rent","label":"Current monthly rent for each unit, if let","type":"number","help":"A rough figure in your own currency is fine.","min":0},{"id":"managed_by_today","label":"Who manages it today?","type":"single_choice","options":["I do it myself","Another company","A family member","Nobody yet"]},{"id":"services_wanted","label":"What help do you want?","type":"multi_choice","options":["Finding tenants","Rent collection","Repairs and upkeep","Regular inspections","Reports for owners","Lease renewals"]},{"id":"owner_goal","label":"What matters most to you?","type":"single_choice","options":["Steady income","Selling in a few years","Less hassle","Fixing a problem property"]},{"id":"wanted_start","label":"When would you like management to begin?","type":"date"},{"id":"owner_notes","label":"Anything else we should know","type":"long_text","max_length":1500}]}'

JSON definition

json
{
  "title": "Tell us about your property",
  "description": "Share the basics and we will come back to you with how we would look after it.",
  "fields": [
    {
      "id": "owner_name",
      "label": "Your name",
      "type": "short_text",
      "required": true,
      "max_length": 120
    },
    {
      "id": "owner_email",
      "label": "Email",
      "type": "email",
      "required": true
    },
    {
      "id": "owner_phone",
      "label": "Phone",
      "type": "phone"
    },
    {
      "id": "property_address",
      "label": "Property address",
      "type": "short_text",
      "required": true,
      "max_length": 250
    },
    {
      "id": "property_kind",
      "label": "What kind of property is it?",
      "type": "single_choice",
      "required": true,
      "options": [
        "Single-family home",
        "Apartment or condo",
        "Duplex or small block",
        "Larger apartment building",
        "Commercial space",
        "Holiday let"
      ]
    },
    {
      "id": "unit_count",
      "label": "How many units are there?",
      "type": "number",
      "min": 1,
      "max": 500
    },
    {
      "id": "occupancy_now",
      "label": "Who lives there now?",
      "type": "single_choice",
      "options": [
        "Tenants",
        "It is empty",
        "I live there",
        "It is being renovated"
      ]
    },
    {
      "id": "current_monthly_rent",
      "label": "Current monthly rent for each unit, if let",
      "type": "number",
      "help": "A rough figure in your own currency is fine.",
      "min": 0
    },
    {
      "id": "managed_by_today",
      "label": "Who manages it today?",
      "type": "single_choice",
      "options": [
        "I do it myself",
        "Another company",
        "A family member",
        "Nobody yet"
      ]
    },
    {
      "id": "services_wanted",
      "label": "What help do you want?",
      "type": "multi_choice",
      "options": [
        "Finding tenants",
        "Rent collection",
        "Repairs and upkeep",
        "Regular inspections",
        "Reports for owners",
        "Lease renewals"
      ]
    },
    {
      "id": "owner_goal",
      "label": "What matters most to you?",
      "type": "single_choice",
      "options": [
        "Steady income",
        "Selling in a few years",
        "Less hassle",
        "Fixing a problem property"
      ]
    },
    {
      "id": "wanted_start",
      "label": "When would you like management to begin?",
      "type": "date"
    },
    {
      "id": "owner_notes",
      "label": "Anything else we should know",
      "type": "long_text",
      "max_length": 1500
    }
  ]
}