Nobody enjoys a health form at the front desk with a queue behind them. I would rather send the PAR-Q ahead of the first class. The member answers at home, and you read the yes answers before they train.
Before the member arrives
Send the link with the welcome message, ahead of a first class or a trainer session. Tell people why: a short readiness check keeps training safe. Decide who reads the answers, such as the front desk or the head trainer.
While the form is open
The member gives a name and a birth date, then answers a set of yes or no questions. They cover the heart, chest pain, dizziness, bones and joints, medicines and any other reason to wait. A box invites details for any yes. A final box says they answered honestly and will report changes.
A member's AI would ask "Do you feel pain in your chest when you are active?" Then "Do you have a bone or joint problem?" Then "Does a doctor prescribe medicine for your blood pressure?" It reads back every answer and sends only after a yes. See agent-fillable forms.
After it arrives
Sort for yes answers. Talk to those members before their first session. Check your local privacy rules before collecting health data. This is a form, not medical advice, and it cannot clear anyone to train.
Pair it with a personal training intake and a workout log. More in forms for gyms. The waiver acknowledgement covers consent.
Questions
What do I do when someone answers yes?
Sort the CSV for yes answers and read yes_details. Many gyms then ask the member to check with a doctor first. The form does not decide anything on its own.
Is this a waiver?
No. A PAR-Q is a readiness questionnaire, not a release of liability. For a waiver, see the waiver acknowledgement template, and have a professional check any legal wording.
Can a member answer through their AI?
Yes. The AI reads each question to the member, shows all answers, and submits only after a yes. In a plain chat it gives a block the member can paste and send.