Notice to vacate template: a written move-out date every time

A tenant says in the lobby that they are leaving in March. Later nobody remembers the exact date, the keys, or where to send the deposit letter. I would rather get a notice in writing, with the same details every time.

How it works

The tenant gives their name, the home and the date they plan to leave.
They say why, if they wish, and where mail should go.
They choose how keys come back and ask for a walkthrough.
They tick the box that gives notice, then send.

What a tenant's AI would ask

"What date will you move out?" Then "Where should we send mail after you go?" Then "How will you return the keys?" It lists all the answers and sends only after a yes. Read about agent-fillable forms.

Good to know

This is a form, not legal advice. Notice rules differ by place and lease, and a form may not count as formal notice where you live. Check your lease and local rules, and have a professional check wording that has legal weight. The form emails nobody, so reply to the tenant yourself to confirm the date.

Find more in forms for landlords. Compare the home with the move in checklist the tenant filled at the start. If one of several roommates leaves, see the roommate agreement. A tenant complaint form helps you learn what pushed people out.

Questions

Does the form count as official notice?

That depends on your lease and local rules. The form records the date and the tenant's tick. Check what your lease says counts as notice, and ask a professional if unsure.

How do I track who leaves when?

Download the CSV and sort by the move-out date. You see each home's leaving date in order, which helps you plan viewings and cleaning.

Why ask why they are leaving?

The reason is optional. Over a year the answers show patterns, such as noise or costs. Keep it optional, because a tenant who feels pushed may skip the whole form.

Or paste the JSON

Give this to your AI. It needs the AI Form API MCP server or an API key. It makes the form and sends you the link.

text

Create this form with the AI Form API create_form tool (or POST https://aiformapi.com/v1/forms with my API key). Then reply with the public_url.

{
  "title": "Tell us you are moving out",
  "description": "Please fill this in as soon as you know your move-out date. Check your lease for how much notice it asks for.",
  "fields": [
    {
      "id": "tenant_name",
      "label": "Your full name",
      "type": "short_text",
      "required": true,
      "max_length": 150
    },
    {
      "id": "home_address",
      "label": "Address and unit you are leaving",
      "type": "short_text",
      "required": true,
      "max_length": 250
    },
    {
      "id": "notice_given_on",
      "label": "Today's date",
      "type": "date",
      "required": true
    },
    {
      "id": "move_out_date",
      "label": "The date you will move out",
      "type": "date",
      "required": true
    },
    {
      "id": "contact_phone",
      "label": "Phone",
      "type": "phone",
      "required": true
    },
    {
      "id": "forwarding_address",
      "label": "Where should we send mail after you leave?",
      "type": "long_text",
      "max_length": 400
    },
    {
      "id": "reason_for_leaving",
      "label": "Why are you leaving?",
      "type": "single_choice",
      "options": [
        "New job or study",
        "Buying a home",
        "Moving in with family or friends",
        "Rent or living costs",
        "Problems with the home",
        "Something else"
      ]
    },
    {
      "id": "anything_to_tell_us",
      "label": "Anything you would like us to know",
      "type": "long_text",
      "max_length": 1500
    },
    {
      "id": "key_return",
      "label": "How will you return the keys?",
      "type": "single_choice",
      "options": [
        "Hand them over at the walkthrough",
        "Leave them in the agreed place",
        "Post them",
        "Something else"
      ]
    },
    {
      "id": "walkthrough_wanted",
      "label": "I would like a final walkthrough",
      "type": "checkbox"
    },
    {
      "id": "walkthrough_times",
      "label": "Times that suit for the walkthrough",
      "type": "multi_choice",
      "options": [
        "Weekday morning",
        "Weekday afternoon",
        "Weekday evening",
        "Weekend"
      ]
    },
    {
      "id": "utilities_closed",
      "label": "I will close or move my utility accounts",
      "type": "checkbox"
    },
    {
      "id": "notice_confirmed",
      "label": "I am giving notice that I will leave on the date above",
      "type": "checkbox",
      "required": true
    }
  ]
}

Or call the API

bash

curl -X POST https://aiformapi.com/v1/forms \
  -H "Authorization: Bearer $AIFORMAPI_KEY" \
  -H "Content-Type: application/json" \
  -d '{"title":"Tell us you are moving out","description":"Please fill this in as soon as you know your move-out date. Check your lease for how much notice it asks for.","fields":[{"id":"tenant_name","label":"Your full name","type":"short_text","required":true,"max_length":150},{"id":"home_address","label":"Address and unit you are leaving","type":"short_text","required":true,"max_length":250},{"id":"notice_given_on","label":"Today'\''s date","type":"date","required":true},{"id":"move_out_date","label":"The date you will move out","type":"date","required":true},{"id":"contact_phone","label":"Phone","type":"phone","required":true},{"id":"forwarding_address","label":"Where should we send mail after you leave?","type":"long_text","max_length":400},{"id":"reason_for_leaving","label":"Why are you leaving?","type":"single_choice","options":["New job or study","Buying a home","Moving in with family or friends","Rent or living costs","Problems with the home","Something else"]},{"id":"anything_to_tell_us","label":"Anything you would like us to know","type":"long_text","max_length":1500},{"id":"key_return","label":"How will you return the keys?","type":"single_choice","options":["Hand them over at the walkthrough","Leave them in the agreed place","Post them","Something else"]},{"id":"walkthrough_wanted","label":"I would like a final walkthrough","type":"checkbox"},{"id":"walkthrough_times","label":"Times that suit for the walkthrough","type":"multi_choice","options":["Weekday morning","Weekday afternoon","Weekday evening","Weekend"]},{"id":"utilities_closed","label":"I will close or move my utility accounts","type":"checkbox"},{"id":"notice_confirmed","label":"I am giving notice that I will leave on the date above","type":"checkbox","required":true}]}'

JSON definition

json

{
  "title": "Tell us you are moving out",
  "description": "Please fill this in as soon as you know your move-out date. Check your lease for how much notice it asks for.",
  "fields": [
    {
      "id": "tenant_name",
      "label": "Your full name",
      "type": "short_text",
      "required": true,
      "max_length": 150
    },
    {
      "id": "home_address",
      "label": "Address and unit you are leaving",
      "type": "short_text",
      "required": true,
      "max_length": 250
    },
    {
      "id": "notice_given_on",
      "label": "Today's date",
      "type": "date",
      "required": true
    },
    {
      "id": "move_out_date",
      "label": "The date you will move out",
      "type": "date",
      "required": true
    },
    {
      "id": "contact_phone",
      "label": "Phone",
      "type": "phone",
      "required": true
    },
    {
      "id": "forwarding_address",
      "label": "Where should we send mail after you leave?",
      "type": "long_text",
      "max_length": 400
    },
    {
      "id": "reason_for_leaving",
      "label": "Why are you leaving?",
      "type": "single_choice",
      "options": [
        "New job or study",
        "Buying a home",
        "Moving in with family or friends",
        "Rent or living costs",
        "Problems with the home",
        "Something else"
      ]
    },
    {
      "id": "anything_to_tell_us",
      "label": "Anything you would like us to know",
      "type": "long_text",
      "max_length": 1500
    },
    {
      "id": "key_return",
      "label": "How will you return the keys?",
      "type": "single_choice",
      "options": [
        "Hand them over at the walkthrough",
        "Leave them in the agreed place",
        "Post them",
        "Something else"
      ]
    },
    {
      "id": "walkthrough_wanted",
      "label": "I would like a final walkthrough",
      "type": "checkbox"
    },
    {
      "id": "walkthrough_times",
      "label": "Times that suit for the walkthrough",
      "type": "multi_choice",
      "options": [
        "Weekday morning",
        "Weekday afternoon",
        "Weekday evening",
        "Weekend"
      ]
    },
    {
      "id": "utilities_closed",
      "label": "I will close or move my utility accounts",
      "type": "checkbox"
    },
    {
      "id": "notice_confirmed",
      "label": "I am giving notice that I will leave on the date above",
      "type": "checkbox",
      "required": true
    }
  ]
}

Notice to vacate template that puts the date in writing