Employee of the month template: collect nominations in one link

The award often goes to whoever is loudest or most visible. I would rather ask for a real example and the difference it made. This employee of the month template collects both from any colleague, then hands you a list to decide from.

Use this when

You want colleagues, not only managers, to say who stood out.
You need nominations inside a deadline each month.
You want the story behind each name, to read out at the announcement.

Skip it when

You just want a quick thank-you in a chat channel. A form is more than that needs. Skip it too if nobody will read the stories.

What is asked, and why

Nominee and team: so the right person is counted.
How the nominator knows them: it helps you weigh the view.
Values shown: it ties each nomination to what you care about.
One example and its impact: this separates a nice colleague from a real difference.
Permission to share: you only read out words that the writer allowed.

What a nominator's AI would ask

"Who do you want to nominate?" Then "Which of our values did they show?" Then "What did they do? Give one example." It lists everything and waits for a yes before it sends. See agent-fillable forms.

Next steps

Set the close date at month end. Welcome new people with an employee onboarding form, and let staff bring in friends through an employee referral form. More in forms for HR and recruiting.

Questions

Can people nominate themselves?

You decide. The form does not stop it. If you do not want self-nominations, say so in the form description and compare the two name columns in the CSV.

How do I choose a winner fairly?

Download the CSV, count nominations per nominee, then read the examples and impact scores. A clear written example should count for more than a vote.

Do nominations stay private until the announcement?

Yes. Only you, as the form owner, read the responses. Set a close date at the nomination deadline so the list is final when you decide.

Or paste the JSON

Give this to your AI. It needs the AI Form API MCP server or an API key. It makes the form and sends you the link.

text

Create this form with the AI Form API create_form tool (or POST https://aiformapi.com/v1/forms with my API key). Then reply with the public_url.

{
  "title": "Nominate a colleague",
  "description": "Tell us who made a difference this month and what they did. A real example helps us choose.",
  "fields": [
    {
      "id": "nominee_name",
      "label": "Who are you nominating?",
      "type": "short_text",
      "required": true,
      "max_length": 150
    },
    {
      "id": "nominee_team",
      "label": "Their team or department",
      "type": "short_text",
      "max_length": 100
    },
    {
      "id": "nominator_name",
      "label": "Your name",
      "type": "short_text",
      "max_length": 150
    },
    {
      "id": "how_you_know",
      "label": "How do you work with them?",
      "type": "single_choice",
      "options": [
        "I am their manager",
        "They report to me",
        "We are on the same team",
        "We work in different teams",
        "I am a customer or client"
      ]
    },
    {
      "id": "award_month",
      "label": "Which month is this for?",
      "type": "short_text",
      "max_length": 50
    },
    {
      "id": "values_shown",
      "label": "Which of our values did they show?",
      "type": "multi_choice",
      "required": true,
      "options": [
        "Teamwork",
        "Customer care",
        "Initiative",
        "Reliability",
        "Learning",
        "Kindness"
      ]
    },
    {
      "id": "what_they_did",
      "label": "What did they do? Give one example.",
      "type": "long_text",
      "required": true,
      "max_length": 1500
    },
    {
      "id": "difference_made",
      "label": "What difference did it make?",
      "type": "long_text",
      "max_length": 1000
    },
    {
      "id": "impact_size",
      "label": "How big was the impact?",
      "type": "rating",
      "min": 1,
      "max": 5
    },
    {
      "id": "nominated_before",
      "label": "Have you nominated this person before?",
      "type": "single_choice",
      "options": [
        "No",
        "Yes",
        "Not sure"
      ]
    },
    {
      "id": "words_can_be_shared",
      "label": "You may read out my words when the winner is announced",
      "type": "checkbox"
    }
  ]
}

Or call the API

bash

curl -X POST https://aiformapi.com/v1/forms \
  -H "Authorization: Bearer $AIFORMAPI_KEY" \
  -H "Content-Type: application/json" \
  -d '{"title":"Nominate a colleague","description":"Tell us who made a difference this month and what they did. A real example helps us choose.","fields":[{"id":"nominee_name","label":"Who are you nominating?","type":"short_text","required":true,"max_length":150},{"id":"nominee_team","label":"Their team or department","type":"short_text","max_length":100},{"id":"nominator_name","label":"Your name","type":"short_text","max_length":150},{"id":"how_you_know","label":"How do you work with them?","type":"single_choice","options":["I am their manager","They report to me","We are on the same team","We work in different teams","I am a customer or client"]},{"id":"award_month","label":"Which month is this for?","type":"short_text","max_length":50},{"id":"values_shown","label":"Which of our values did they show?","type":"multi_choice","required":true,"options":["Teamwork","Customer care","Initiative","Reliability","Learning","Kindness"]},{"id":"what_they_did","label":"What did they do? Give one example.","type":"long_text","required":true,"max_length":1500},{"id":"difference_made","label":"What difference did it make?","type":"long_text","max_length":1000},{"id":"impact_size","label":"How big was the impact?","type":"rating","min":1,"max":5},{"id":"nominated_before","label":"Have you nominated this person before?","type":"single_choice","options":["No","Yes","Not sure"]},{"id":"words_can_be_shared","label":"You may read out my words when the winner is announced","type":"checkbox"}]}'

JSON definition

json

{
  "title": "Nominate a colleague",
  "description": "Tell us who made a difference this month and what they did. A real example helps us choose.",
  "fields": [
    {
      "id": "nominee_name",
      "label": "Who are you nominating?",
      "type": "short_text",
      "required": true,
      "max_length": 150
    },
    {
      "id": "nominee_team",
      "label": "Their team or department",
      "type": "short_text",
      "max_length": 100
    },
    {
      "id": "nominator_name",
      "label": "Your name",
      "type": "short_text",
      "max_length": 150
    },
    {
      "id": "how_you_know",
      "label": "How do you work with them?",
      "type": "single_choice",
      "options": [
        "I am their manager",
        "They report to me",
        "We are on the same team",
        "We work in different teams",
        "I am a customer or client"
      ]
    },
    {
      "id": "award_month",
      "label": "Which month is this for?",
      "type": "short_text",
      "max_length": 50
    },
    {
      "id": "values_shown",
      "label": "Which of our values did they show?",
      "type": "multi_choice",
      "required": true,
      "options": [
        "Teamwork",
        "Customer care",
        "Initiative",
        "Reliability",
        "Learning",
        "Kindness"
      ]
    },
    {
      "id": "what_they_did",
      "label": "What did they do? Give one example.",
      "type": "long_text",
      "required": true,
      "max_length": 1500
    },
    {
      "id": "difference_made",
      "label": "What difference did it make?",
      "type": "long_text",
      "max_length": 1000
    },
    {
      "id": "impact_size",
      "label": "How big was the impact?",
      "type": "rating",
      "min": 1,
      "max": 5
    },
    {
      "id": "nominated_before",
      "label": "Have you nominated this person before?",
      "type": "single_choice",
      "options": [
        "No",
        "Yes",
        "Not sure"
      ]
    },
    {
      "id": "words_can_be_shared",
      "label": "You may read out my words when the winner is announced",
      "type": "checkbox"
    }
  ]
}

Employee of the month template for nominations